Elements and Performance Criteria
- Plan pre-production activities
- Participate in discussions with relevant personnel to clarify creative vision for shows or events
- Analyse designs and specifications to establish a comprehensive understanding of production requirements and challenges
- In consultation with relevant personnel, determine the range and number of staging and technical elements required for shows
- In consultation with heads of departments, develop work plans and write schedules to ensure timely completion of each stage of pre-production
- Conduct risk assessments and implement safety and environmental management plans throughout pre-production as required
- Develop contingency plans to minimise the impact of unexpected events on pre-production operations
- Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect shows or events
- Coordinate production meetings
- Allocate times for production meetings to ensure most efficient and cost-effective use of time
- Chair production meetings to discuss and resolve artistic and technical issues
- Prepare and distribute clear and timely reports on the progress of pre-production activities
- Notify relevant colleagues of meeting outcomes and budget issues that affect their work activities
- Keep accurate records of decisions made and actions required
- Monitor pre-production activities
- Take an active role in maintaining a creative and technical overview of projects and take action to resolve problems that arise
- Continually liaise with technical and artistic production teams to identify and action requirements
- Monitor the progress of pre-production activities against timelines and budget, and implement contingency plans as required
- Determine the need for additional resources and action accordingly to ensure production requirements are met
- Interact with production personnel in an open manner to maintain positive work relations and to ensure efficient, safe and disciplined production practices
- Contribute to evaluations of shows or events and implement recommendations aimed at improving overall effectiveness of pre-production operations
- Manage production documentation and information
- Ensure that production documentation is completed on time by relevant personnel
- Distribute production documentation and information to relevant personnel according to organisational procedures
- Develop and maintain accurate document distribution records
- Continually review and update documentation to reflect changes to production requirements
- Manage production budget and follow organisational financial procedures in relation to purchases and record keeping